County Public
Records for Background Checks
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Shortcuts to County Court Records Descriptions
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Of all information sources, your county courthouse contains what is probably the
most valuable data about individuals and businesses. The county clerk's office
maintains the most useful information available, which can be searched either by
accessing free public databases online (when available), or by requesting a copy
from the agency holding the data -usually for a small fee. See
State Directory for individual State Records & Websites:
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
If you need to know the name of the county in which a city is located, you'll
find it in any good atlas, or check the US Postal Service Zip Code Directory.
Since people move frequently, it might also be a good idea to make inquiries at
courthouses in surrounding counties.
The county
courthouse contains several "records" departments:
- The Bureau of Vital Statistics keeps data pertaining to births, marriages,
divorces, and deaths.
- Court records are kept at the courthouse, including those of circuit,
county, civil and criminal litigation.
- The Department of Licensing maintains a variety of records including
occupational and fishing.
- You may find it necessary to search seemingly unrelated records in order to
obtain certain facts that will lead you to pertinent information.
- County data will help you with pre-relationship, child custody,
pre-employment, tenant, business background, and asset investigations.
- County data are often forwarded to the state capital in summary form for
permanent storage, so if you need to see the entire document, first ask at the
local county courthouse about where everything is stored.
- The County Courthouse Book contains useful data about what is
available in over 3,300 American courthouses.
Most
courthouses maintain an "Index to Records" that will give you information about
both the plaintiff and the defendant. This Index will also reveal the outcome of
each action. The Index should indicate where complete documentation is kept
concerning civil, criminal, and probate actions, IRS tax disputes, UCC filings,
liens, assumed names, and final judgments.
The county
recorder's office keeps records of births, marriages, divorces, and deaths.
These may also be maintained by the state Department of Vital Statistics or the
state department of health.
Most county recorder's offices require you to search personally. If the
recorder's office clerks searches for you, you will likely be asked to provide
very specific information. Many large courthouses will not conduct a search
requested by mail. Inquire about procedures and fees before you begin your
search.
You must furnish: Name and place of birth; month and year of birth
The records will show:
Mother' and father's name & occupation
Doctor who delivered baby
Date and place of birth
These documents - except for non-identifying information - are usually
closed.
See,
Adoption
for more complete information.
You must furnish: Name
The records will show:
Child's name, date and place of birth
Place of adoption & occupation of adoptive parents
Natural mother's name
Adoptive parent's names
You must furnish: Name, place and approximate
date of death
The records will show:
Date of death
Surviving family members
Doctor who signed death
certificate
Address
Military records
DOB, place of birth & SSN
Many states maintain indexes of past marriages. Marriages
performed by a Justice of the Peace might be maintained separately from the
actual marriage license or certificate. Ask the clerk to direct you or pull the
documents for you. For further information, check newspaper and church records.
To access these records, you will need: Names of persons who were married
and the date of the marriage
The records will show:
Addresses of both parties at time of application
Woman's maiden name
Both person's date and place of birth & occupation
Both person's blood type
Place of marriage; witnesses
Previous marriages and address of parents (sometimes)
Divorce Records, Grants of
Annulment, SeparationDivorce details are usually located in the Index of
Divorce Records which are maintained with other vital statistics - even
though they are officially court records. Filings for divorce will be listed in
the local paper. Also, check church records.
You will need: Full name
The records will show:
Names of both parties
Wife's maiden name
Where and when marriage took place
Addresses of the parties
Property settlements and child custody decisions
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
Real Property Records
You will need to furnish: name or address
The record will show:
All information pertaining to a real estate transaction
Buyers and sellers
Real estate agent and/or broker & title company
Power of attorney
Deeds and grants, abstracts and titles
Mortgage company and payments
Liens, pending action and judgments
You must furnish: Full name
The records will show:
Name and address of owner
Value of property
The County Assessor has information about property, including plots and maps.
The Assessor's records will include:
Full name
Owners of property
Assessed value of property
These filings contain information about estates in probate. This data can be
valuable if the deceased owed you or your business money. You may be an heir to
money or property. Generally, you must have permission in the form of a court
order to obtain any information.
Applications and permits granted for all building and construction are kept on
file.
You will need to furnish:
Name of both owner and builder
The records will provide:
Date and type of permit issued
Property description & inspection
This department has records of all applications for occupational and other
business licenses.
You will need to supply: Name
The records will state:
Name and address and name of business
"Doing Business As" (D.B.A.)
In this listing, you'll find the name of the person or persons involved in
certain businesses, such as "Sam Spade," D.B.A. "Spade Investigations."
You furnish: Name
The listing shows:
- Address of owner and address of business; fee paid
- Name of publication D.B.A. notice appeared & date of publication
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
These list information by category, i.e., sole proprietorship, partnership,
corporation.
You will need to furnish:
Names of principals; corporate or business name
They will reveal:
- Principal owners and their addresses
This department maintains fishing and hunting license applications and the
permits granted.
You must furnish: Name
The records will yield:
Full name and DOB.
Address
Called "Registrar of Voters" in some states, the data this office keeps are
referred to as "Precinct Books" or "Roster of Voter Registration." These may not
be removed or copied. The county registrar will know where older records are
kept, such as a local or state library or the state archives.
You furnish: Nothing
The records will furnish:
Name and address
Date of application
Political party
Former addresses (sometimes)
DOB
These are indexed in some states by tag number only and in other states by tag
number and vehicle owner's name.
You will need to furnish: Tag number and/or
name
The records will show:
Name, address
Year, make, model, and serial number (VIN) of vehicle
Employer
The list contains information about all boats registered in the county.
You furnish: Name of boat owner
The records will reveal:
Boat type, length, etc
Full name and address of owner
Court Records
Civil Index
This Index lists all civil actions by date, names of plaintiff and defendant and
will indicate judgments, liens, and a file number of the actual case.
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
County Civil Records
This is court documentation involving actions under $1,500 that list names of
plaintiff and defendant and contain all information relating to the outcome of
the litigation, including judgments and liens.
District Court/Circuit Court
The records are of actions valued more than $1,500.
Criminal Index
This index is a roster of all criminal convictions for a certain time period. It
discloses information about on-going cases. Each case is assigned a file number
- which will be helpful when accessing county, district, or circuit criminal
records.
County Criminal Records
Information about county-level misdemeanor cases here. County information is not
mutually exchangeable: there is no repository. That's unfortunate, but may
change in the future.
Search State or National Criminal Records
District/Circuit
Court Criminal Records
These contain information about felony cases. An individual's criminal record
may contain a photograph (called a "mug shot") and often the name of the bail
bondsman, who might have additional information which is not part of official
records.
Note: Criminal histories contain more information about an individual
than any other single public record! In most, but, certainly not all
states, this data is open to the public.
Search State or National Criminal Records
You furnish: Name and Date of Birth
The record will list:
Full name, aliases, addresses
Spouse and dependents
SSN & DOB
Driver's license number
Occupation, employer, type of business
Physical description
Charges and transcripts of trials
Attorneys
Probation reports
Traffic Records Index
This index lists all within the county and will give you the ticket number. With
that number, you can pull the file.
You must furnish: Name & Date of Birth
The records will show:
Full name, address and DOB, including physical description
Driver license number
Traffic offenses (charges)
A traffic ticket will reveal information about a traffic violation.
Search Criminal Records
You must furnish: Name & Date of Birth
You will see:
- Full name & address
- DOB
- Physical description
- Time, date, and place of violation
- Officer's name
- Tag number (and person vehicle is registered to, if different from driver)
- Year, make, model, and color of vehicle.
Information about parking violations.
You furnish: Name & Date of Birth
The records will indicate:
Time, date, place of violation
Make and year of automobile
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports |
Of all information sources, your county courthouse contains what is probably the
most valuable data about individuals and businesses. The county clerk's office
maintains the most useful information available, which can be searched either by
accessing free public databases online (when available), or by requesting a copy
from the agency holding the data -usually for a small fee. See
State Directory for individual State Records & Websites:
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
If you need to know the name of the county in which a city is located, you'll
find it in any good atlas, or check the US Postal Service Zip Code Directory.
Since people move frequently, it might also be a good idea to make inquiries at
courthouses in surrounding counties.
The county
courthouse contains several "records" departments:
- The Bureau of Vital Statistics keeps data pertaining to births, marriages,
divorces, and deaths.
- Court records are kept at the courthouse, including those of circuit,
county, civil and criminal litigation.
- The Department of Licensing maintains a variety of records including
occupational and fishing.
- You may find it necessary to search seemingly unrelated records in order to
obtain certain facts that will lead you to pertinent information.
- County data will help you with pre-relationship, child custody,
pre-employment, tenant, business background, and asset investigations.
- County data are often forwarded to the state capital in summary form for
permanent storage, so if you need to see the entire document, first ask at the
local county courthouse about where everything is stored.
- The County Courthouse Book contains useful data about what is
available in over 3,300 American courthouses.
Most
courthouses maintain an "Index to Records" that will give you information about
both the plaintiff and the defendant. This Index will also reveal the outcome of
each action. The Index should indicate where complete documentation is kept
concerning civil, criminal, and probate actions, IRS tax disputes, UCC filings,
liens, assumed names, and final judgments.
The county
recorder's office keeps records of births, marriages, divorces, and deaths.
These may also be maintained by the state Department of Vital Statistics or the
state department of health.
Most county recorder's offices require you to search personally. If the
recorder's office clerks searches for you, you will likely be asked to provide
very specific information. Many large courthouses will not conduct a search
requested by mail. Inquire about procedures and fees before you begin your
search.
You must furnish: Name and place of birth; month and year of birth
The records will show:
Mother' and father's name & occupation
Doctor who delivered baby
Date and place of birth
These documents - except for non-identifying information - are usually
closed.
See,
Adoption
for more complete information.
You must furnish: Name
The records will show:
Child's name, date and place of birth
Place of adoption & occupation of adoptive parents
Natural mother's name
Adoptive parent's names
You must furnish: Name, place and approximate
date of death
The records will show:
Date of death
Surviving family members
Doctor who signed death
certificate
Address
Military records
DOB, place of birth & SSN
Many states maintain indexes of past marriages. Marriages
performed by a Justice of the Peace might be maintained separately from the
actual marriage license or certificate. Ask the clerk to direct you or pull the
documents for you. For further information, check newspaper and church records.
To access these records, you will need: Names of persons who were married
and the date of the marriage
The records will show:
Addresses of both parties at time of application
Woman's maiden name
Both person's date and place of birth & occupation
Both person's blood type
Place of marriage; witnesses
Previous marriages and address of parents (sometimes)
Divorce Records, Grants of
Annulment, SeparationDivorce details are usually located in the Index of
Divorce Records which are maintained with other vital statistics - even
though they are officially court records. Filings for divorce will be listed in
the local paper. Also, check church records.
You will need:
Full name
The records will show:
Names of both parties
Wife's maiden name
Where and when marriage took place
Addresses of the parties
Property settlements and child custody decisions
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
Real Property Records
You will need to furnish:
name or address
The record will show:
All information pertaining to a real estate transaction
Buyers and sellers
Real estate agent and/or broker & title company
Power of attorney
Deeds and grants, abstracts and titles
Mortgage company and payments
Liens, pending action and judgments
You must furnish: Full name
The records will show:
Name and address of owner
Value of property
The County Assessor has information about property, including plots and maps.
The Assessor's records will include:
Full name
Owners of property
Assessed value of property
These filings contain information about estates in probate. This data can be
valuable if the deceased owed you or your business money. You may be an heir to
money or property. Generally, you must have permission in the form of a court
order to obtain any information.
Applications and permits granted for all building and construction are kept on
file.
You will need to furnish:
Name of both owner and builder
The records will provide:
Date and type of permit issued
Property description & inspection
This department has records of all applications for occupational and other
business licenses.
You will need to supply: Name
The records will state:
Name and address and name of business
"Doing Business As" (D.B.A.)
In this listing, you'll find the name of the person or persons involved in
certain businesses, such as "Sam Spade," D.B.A. "Spade Investigations."
You furnish: Name
The listing shows:
- Address of owner and address of business; fee paid
- Name of publication D.B.A. notice appeared & date of publication
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
These list information by category, i.e., sole proprietorship, partnership,
corporation.
You will need to furnish:
Names of principals; corporate or business name
They will reveal:
- Principal owners and their addresses
This department maintains fishing and hunting license applications and the
permits granted.
You must furnish: Name
The records will yield:
Full name and DOB.
Address
Called "Registrar of Voters" in some states, the data this office keeps are
referred to as "Precinct Books" or "Roster of Voter Registration." These may not
be removed or copied. The county registrar will know where older records are
kept, such as a local or state library or the state archives.
You furnish: Nothing
The records will furnish:
Name and address
Date of application
Political party
Former addresses (sometimes)
DOB
These are indexed in some states by tag number only and in other states by tag
number and vehicle owner's name.
You will need to furnish: Tag number and/or
name
The records will show:
Name, address
Year, make, model, and serial number (VIN) of vehicle
Employer
The list contains information about all boats registered in the county.
You furnish: Name of boat owner
The records will reveal:
Boat type, length, etc
Full name and address of owner
Court Records
Civil Index
This Index lists all civil actions by date, names of plaintiff and defendant and
will indicate judgments, liens, and a file number of the actual case.
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
County Civil Records
This is court documentation involving actions under $1,500 that list names of
plaintiff and defendant and contain all information relating to the outcome of
the litigation, including judgments and liens.
District Court/Circuit Court
The records are of actions valued more than $1,500.
Criminal Index
This index is a roster of all criminal convictions for a certain time period. It
discloses information about on-going cases. Each case is assigned a file number
- which will be helpful when accessing county, district, or circuit criminal
records.
County Criminal Records
Information about county-level misdemeanor cases here. County information is not
mutually exchangeable: there is no repository. That's unfortunate, but may
change in the future.
Search State or National Criminal Records
District/Circuit
Court Criminal Records
These contain information about felony cases. An individual's criminal record
may contain a photograph (called a "mug shot") and often the name of the bail
bondsman, who might have additional information which is not part of official
records.
Note: Criminal histories contain more information about an individual
than any other single public record! In most, but, certainly not all
states, this data is open to the public.
Search State or National Criminal RecordsYou furnish: Name and Date of Birth
The record will list:
Full name, aliases, addresses
Spouse and dependents
SSN & DOB
Driver's license number
Occupation, employer, type of business
Physical description
Charges and transcripts of trials
Attorneys
Probation reports
Traffic Records Index
This index lists all within the county and will give you the ticket number. With
that number, you can pull the file.
You must furnish: Name & Date of Birth
The records will show:
Full name, address and DOB, including physical description
Driver license number
Traffic offenses (charges)
A traffic ticket will reveal information about a traffic violation.
Search Criminal Records
You must furnish: Name & Date of Birth
You will see:
- Full name & address
- DOB
- Physical description
- Time, date, and place of violation
- Officer's name
- Tag number (and person vehicle is registered to, if different from driver)
- Year, make, model, and color of vehicle.
Information about parking violations.
You furnish: Name & Date of Birth
The records will indicate:
Time, date, place of violation
Make and year of automobile
Order a Background Check online now!. Experienced database search
specialists will immediately go to work for you, to quickly return real,
meaningful results.
See our
Sample Reports
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